DepEd SF2 Daily Attendance & ADA Calculator
Compute DepEd School Form 2 (SF2) monthly attendance, Average Daily Attendance (ADA), Percentage of Attendance by sex, and track 5-day consecutive absence SARDO dropout alerts.
How to Compute DepEd SF2 Attendance in 3 Steps
Enter the Total Number of School Days in the Month (e.g., 20 or 22 days) and your Beginning of Month Enrolment (Male and Female).
Enter monthly learner movements (Transferred In/Out, Dropped) and the total sum of daily absences incurred by male and female students.
Instantly generate the official DepEd SF2 Bottom Summary Grid: Total Daily Attendance, ADA, and Percentage of Attendance with 1-click clipboard export.
📋 DepEd School Form 2 (SF2) Monthly Attendance
Compliant with DepEd Order No. 4, s. 2014 & DO 58, s. 2017 Learner Information System (LIS) standards.
📊 Monthly Learner Movement & Absence Records
📑 Official DepEd SF2 Summary Box Matrix
Exact replica of the bottom summary grid found on DepEd School Form 2.
| Summary Indicator | Male | Female | Total (Combined) |
|---|---|---|---|
| Registered Learners (as of 1st day of month) | |||
| Transferred In (T.I.) during the month | |||
| Transferred Out (T.O.) during the month | |||
| Dropped / NLPA during the month | |||
| Registered Learners (as of end of month) | |||
| Total Daily Attendance (Presences) | |||
| Total Absences for the Month | |||
| Average Daily Attendance (ADA) | |||
| Percentage of Attendance for the Month (% Attendance) |
📋 SF2 Monthly Attendance Narrative Transmittal
Ready to copy for your monthly school monitoring narrative or faculty submission.
How to Compute Average Daily Attendance (ADA) and Percentage of Attendance in DepEd SF2
In the Philippine basic education system, classroom advisers are required to submit monthly statistical reports on learner attendance pursuant to DepEd Order No. 4, s. 2014 (Adoption of the Modified School Forms for Public Elementary and Secondary Schools) and subsequent amendments under DepEd Order No. 58, s. 2017. Central to this reporting is School Form 2 (SF2) – Daily Attendance Report of Learners. Accurate computation of the Average Daily Attendance (ADA) and Percentage of Attendance for the Month is paramount, as these metrics directly feed into the national Learner Information System (LIS), school performance-based bonuses (PBB), and institutional feeding program allocations.
1. Official DepEd SF2 Formula Architecture
The calculations on the bottom summary grid of SF2 follow a precise mathematical hierarchy:
-
End-of-Month Registered Learners:
End-of-Month Enrolment = Beginning Enrolment + Transferred In - Transferred Out - Dropped
-
Total Daily Attendance (Presences for the Month): Rather than manually counting thousands of present checkmarks, advisers multiply the registered learners by total school days and subtract aggregate absences:
Total Daily Attendance = (Registered Learners at End of Month × Total School Days) - Total Absences
-
Average Daily Attendance (ADA): Represents the average number of learners seated in class on any given school day:
ADA = Total Daily Attendance for the Month / Total School Days in Month
-
Percentage of Attendance for the Month:
% of Attendance = (Average Daily Attendance / Registered Learners at End of Month) × 100%
2. Disaggregating by Sex (Male vs. Female)
DepEd mandates that every indicator—beginning enrolment, transfers, dropped learners, total daily attendance, ADA, and percentage of attendance—must be disaggregated by sex (Male, Female, and Combined Total). This gender-sensitive data enables DepEd to identify vulnerable demographics (such as higher male absenteeism in farming seasons or female absenteeism during typhoons) and deploy targeted psychosocial interventions.
3. The SARDO Early Warning Indicator (5 Consecutive Absences)
Beyond statistical formulas, SF2 serves as an early warning apparatus for child protection:
- Students-at-Risk-of-Dropping-Out (SARDO): A learner who has been absent for five (5) consecutive school days must be flagged immediately.
- Mandatory Home Visitation: The class adviser is required to conduct a home visit or contact the parent/guardian to establish the reason for absence (illness, financial hardship, family issues) and initiate an individual intervention plan before the student becomes an official dropout.
4. Concrete Step-by-Step Sample Computation
Consider a Grade 7 section with 45 registered learners at the end of October (20 males, 25 females) across 21 school days:
- Total Possible Attendances = 45 × 21 = 945 learner-days.
- If students accumulated 35 total absences (20 male, 15 female): Total Daily Attendance = 945 − 35 = 910.
- Average Daily Attendance = 910 / 21 = 43.33 students present per day.
- Percentage of Attendance = (43.33 / 45) × 100% = 96.29%.
Frequently Asked Questions
What is DepEd School Form 2 (SF2)?
DepEd School Form 2 (SF2), titled the "Daily Attendance Report of Learners", is a mandatory standardized monthly recording form under DepEd Order No. 4, s. 2014 and DepEd Order No. 58, s. 2017. It tracks individual student daily attendance, reasons for absences, monthly enrollment movement (transferred in, transferred out, dropped), Average Daily Attendance (ADA), and Percentage of Attendance for every classroom in Philippine public and private basic education schools.
What is the official DepEd formula for Average Daily Attendance (ADA)?
The official DepEd formula for Average Daily Attendance is: ADA = Total Daily Attendance for the Month / Number of School Days in the Month. Total Daily Attendance is calculated as (Registered Learners at End of Month × Total School Days) - Total Recorded Absences for the Month. ADA is computed separately for Male, Female, and Combined Total.
How is the Percentage of Attendance for the Month calculated in SF2?
The Percentage of Attendance is calculated as: Percentage of Attendance = (Average Daily Attendance / Registered Learners at End of the Month) × 100%. Alternatively, it can be computed as: [ Total Daily Attendance / (Registered Learners × School Days) ] × 100%. The result is reported to two decimal places on the bottom summary grid of SF2.
What is the 5-consecutive-absences rule in DepEd (SARDO Alert)?
Under DepEd child protection and dropout prevention guidelines, when a learner incurs five (5) consecutive days of unexcused absences, the class adviser is mandated to conduct an immediate home visitation or intervention to prevent the learner from dropping out. The student is flagged as a Student-at-Risk-of-Dropping-Out (SARDO).
How do Transferred In (T.I.) and Transferred Out (T.O.) affect end-of-month registered learners?
Registered Learners as of End of the Month is computed as: Beginning of Month Enrolment + (Transferred In) - (Transferred Out) - (Dropped/NLPA). Only learners officially enrolled as of the end of the month are included in the denominator for the monthly percentage of attendance.